Send the document
Drag a file onto the panel, paste a screenshot with Ctrl+V, or queue a folder of scans. Even HEIC straight off a phone lands, and so do multi-page PDFs.
Drop receipts here
or paste with Ctrl V
Receipts into QuickBooks
without the typing
Drop a photo, a scan or a PDF onto the side panel. Seconds later the vendor, the date, the totals, the tax and every line item are back, ready to copy, or to drop straight into the expense form you already have open.
Runs beside QuickBooks Online, Xero, Wave and FreshBooks.
Side panel
Reading the page
sample-receipt.jpg620 x 990 px
Vendor
Northgate Supply Co.
Date
2026-03-14
Subtotal
295.20
Sales tax
30.26 at 10.25%
Total
325.46 USD
Payment
card
Card
4417
Category
Office supplies
How it works
Three moves, and the accounting tab never has to hand anything over.
Read what came back
Every field carries how sure the reader is. A weak read is flagged, a field the paper never printed comes back empty, and the picture sits right beside both.
Vendor Meridian Cloud Ltdsure
Total 820.80sure
VAT rate 20%sure
Card digits not printedempty
Put it in the books
Copy a field with the button beside it. Or press Fill form, and the panel writes into the expense form in the tab you left open.
PayeeNorthgate Supply Co.
Date03/14/2026
Amount325.46
CategoryOffice supplies
Every field on the page
Values are copied as printed. Where the document carries nothing, the field stays empty, since a guessed number reads exactly like a read one.
vendor
Merchant or supplier, spelled the way the paper spells it.
date
Document date, normalised to one format across every source.
doc_number
Receipt or invoice number, whenever the document prints one.
doc_type
Receipt, invoice, bill or statement.
subtotal
Amount before tax, checked against the total and the tax line.
tax
Tax amount, with the printed rate where the document shows one.
total
What was actually paid, after discounts.
currency
ISO code, so a euro receipt never reads as dollars.
payment_method
Card, cash, transfer or check.
card_last4
Last four digits, which is what matches a card statement.
category
Suggested expense category, drawn from the vendor and the items.
notes
Anything printed that belongs on the entry, a purchase order among them.
line_items Pro
Each position with quantity, unit price and amount.
duplicate_of Pro
Points at the earlier document when the same paper comes back.
confidence
A number per field, so a weak read is visible before anything is posted.
source image
The page itself, kept beside the data for the audit trail.
One button fills the form
Labels on the form in front of you are matched, and each value is written where it belongs. Amount is left in focus, so the last thing you read before saving is the number that matters.
- ✓Nothing is saved until you press save inside the accounting app.
- ✓Pin a field mapping to a site once, and from then on it is used there.
- ✓On a form it does not recognise, it says so rather than guessing.
Expense form4 fields written
PayeeNorthgate Supply Co.
Payment accountBusiness checking
Payment date03/14/2026
Payment methodVisa 4417
CategoryOffice supplies
Amount325.46
The vendor book remembers
Code a supplier once. From then on a receipt from that supplier arrives already carrying the category, the account, the class and the tax rate you picked.
- ✓Matching runs on the vendor name, so a shop that prints its name three ways still lands on one rule.
- ✓Each rule counts how often it fired, which shows what is worth keeping.
- ✓A value you edited by hand is never overwritten by a rule.
Vendor book3 rules
| Vendor | Category | Account | Used |
|---|---|---|---|
| Northgate Supply | Office supplies | 6100 | 18 |
| Meridian Cloud | Software and subscriptions | 6420 | 11 |
| Harbor Fuel | Vehicle expenses | 6310 | 7 |
The library keeps the paper
Every document stays with its image, searchable by vendor, date or amount. When the same receipt comes back a second time, it is marked before it ever reaches the books.
- ✓Duplicates are caught three ways: by the file, by the picture, and by vendor plus date plus total.
- ✓Export to CSV for a spreadsheet, QBO for a bank-feed import, JSON for a script.
- ✓Free keeps 30 days of history. Pro keeps all of it.
LibraryMarch 2026
Northgate Supply Co.
325.46
Meridian Cloud Ltd
820.80
Northgate Supply Co. duplicate
325.46
Free, and Pro
Free is a working tool rather than a countdown. Pro lifts the ceiling and adds the parts that save the most time.
Free
$0
for as long as you like
- ✓15 documents a month
- ✓One file at a time
- ✓Vendor, date, totals, tax, currency, payment, category
- ✓Copy button on every field
- ✓30 days of library history
- ×Fill the open form in one click
- ×Line items and duplicate flags
- ×Vendor book and exports
- ×An ad sits at the foot of the panel
Pro
everything below
$4.99
per month
- ✓Documents without a ceiling
- ✓Up to 50 files in one queue
- ✓Fill the open form in one click
- ✓Line items with quantity, unit price and amount
- ✓Vendor book that codes the next receipt by itself
- ✓Duplicate detection across the whole library
- ✓Export to CSV, QBO and JSON
- ✓History without a cut-off
- ✓No ads
Questions
Do I have to connect my QuickBooks account?
No. Since the panel writes into the form already open in your browser, it needs no API access, no admin approval and no permission on the company file. That is also why it still works with tools that have no integration at all.
What happens to the images?
Each page is stored with its document so the entry can be checked a year later, and the reading model sees it once. Delete the document and the image goes with it. If you would rather they cleared on a schedule, settings holds a retention period.
How accurate is the reading?
Printed receipts and PDF invoices read cleanly. A crumpled thermal slip photographed at an angle is harder, and that is where per-field confidence earns its place: the weak field is flagged, the image sits beside it, and a correction takes one click.
What counts against the free 15 documents?
Only a document that came back with data. A page that failed to read is not charged, and neither is a correction or an export.
Which browsers does it run in?
Chrome 114 and newer, where the side panel lives. The same build runs in Edge and in other Chromium browsers that carry the side panel API.
Can I cancel Pro?
Any time, from the billing screen. Until the end of the period you paid for the plan stays active, and after that the account returns to free with its library intact.
From the blog
Enter a paper receipt in QuickBooks Online without retyping it
The path from a photo on your phone to a saved expense, with the two places people lose time.
Side panel capture against a connected receipt app
Two ways to get a receipt into the books, and the jobs each one is actually good at.
Sales tax rate on a receipt
What the percentage line means, why it rarely matches the state rate, and how it is read.
Try it on your own receipt
15 documents a month, no card, and the library stays yours if you stop.